Farm records must be up-to-date before an external evaluation visit is requested. Each producer is required to maintain farm records onsite. At the minimum, this should include:
It is also recommended that producers develop farm plans with expected future changes and improvements.
If producers are applying as a group, they must have up-to-date group records before an external evaluation visit is requested. When an evaluation team visits a producer group, they review the group records first. The group records are used to select a sample of farmers and plan the farm visits to members.
Group records include:
As part of the internal evaluation process, producer groups should check that each individual member has farm records and a signed producer promise on site.