PGS Record Keeping

If producers are applying as a group, they must have up-to-date group records before an external evaluation visit is requested. When an evaluation team visits a producer group, they review the group records first. The group records are used to select a sample of farmers and plan the farm visits to members.

Group records include:

• Recently completed internal evaluation forms for each approved member.

• A group ledger with details on all approved members (e.g. name, address, phone number, organic land area, total land area, last use of agrichemicals, dates and results of past monitoring visits, list of organic products).

• A map showing the location of all members in the group.

As part of the internal evaluation process, producer groups should check that each individual member has farm records and a signed producer promise on site.